NORTH STAR PUBLIC SCHOOL ANNUAL SCHOOL BOARD MEETING
JULY 21, 2021
The School Board of North Star Public School District #10 met for their annual meeting on Wednesday, July 21, 2021 in the North Star cafeteria.
PRESENT: Chris Doehler, Michelle Gibbens, Vickie Jacksen, Jeana Jorde, Bob Kennedy, John Peters;
Admin: Jeff Hagler, Nancy Reiser, Jessica Gunderson; Business Manager: Cathy Johnson.
Senior board member Vickie Jacksen, acting as chair pro-tem, called the meeting to order at 6:35 p.m.
Re-elected members Chris Doehler and Michelle Gibbens and newly elected member Paul Wagenman were seated on the board; Business Manager Cathy Johnson confirmed the receipt of oaths of office from all newly elected members. Chair pro-tem Jacksen called for nominations for Board President. Bob Kennedy nominated Vickie Jacksen. Additional
nominations were called for; John Peters moved to cease nominations and cast a unanimous ballot for Vickie Jacksen, with a second from Chris Doehler. MOTION CARRIED (all voting aye). President Jacksen assumed the chair and called for nominations for Vice President. Bob Kennedy nominated John Peters. Additional nominations were called for; Chris Doehler moved to cease nominations and cast a unanimous ballot, with a second from Paul Wagenman.
MOTION CARRIED (all voting aye).
Agenda item 14.c.5. was retitled “Wrestling Coop” and item 15.m. was retitled “Lights”. There were no visitors or public comment.
MOTION to approve the minutes of the June 14, 2021 regular board meeting made by Chris Doehler was seconded by John Peters. MOTION CARRIED (all voting aye).
MOTION to approve the minutes of the June 30, 2021 special board meeting was made by Michelle Gibbens and seconded by Chris Doehler. MOTION CARRIED (all voting aye).
MOTION to approve the end of fiscal year invoices paid in June 2020 and the July 2021 invoices presented for payment was made by Michelle Gibbens and seconded by Jeana Jorde. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbens-yes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes.
June 2021 monthly/year-end financial reports were reviewed. FY21 general fund activity ended with a $374,890 surplus (revenues vs. expenditures) due in part to higher than budgeted tax collections (past-due taxes) and the use of federal funds vs. general fund dollars in several budgeted expense categories.
Principals’ and Activities Director Reports:
Elementary Principal report by Jessica Gunderson: 8/9/21 fall registration from 9 am-3 pm; class assignment lists will be available after registration; FY22 preliminary Title budget application has been submitted.
MOTION to approve the preliminary Title budget application was made by Jeana Jorde and seconded by John Peters. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbens-yes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes.
High School Principal report by Mrs. Reiser: 8/9/21 fall registration will be according to assigned time schedule by class. Board input was requested re: resumption of Back to School Night to be held on August 16; go-ahead was given for a meal and information presentation.
Activities Director report by Mr. Hagler: FY22 catastrophic insurance policy coverage renewal at the current $5M coverage level; NDHSAA post season participation payment; FY22 extracurricular assignments and open positions list; girls’ golf will be a fall sport starting in FY22; new weight room w/b set up with approximately $8,000 of new equipment: payment for one piece t/b paid for from Logan Corday memorials. Discussed request received for a North
Star student to participate in Rolla’s wrestling program: will require application to NDHSAA by September 1; will structure co-op participation cost as a flat fee per participant.
Superintendent’s Report by Mr. Hagler: final FY21 budget review; 2021/22 teacher handbook and ancillary staff handbook/job descriptions w/updated mission statement and goals in teacher handbook and ancillary holidays and sick days defined as 8-hour days vs. regular day; list of third party vendors with access to student information was presented for board approval.
MOTION to approve list of third party vendors with access to student information was made by Chris Doehler and seconded by Michelle Gibbens. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbens-yes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes.
Preliminary FY22 revenue/expenditure budgets and mill levies were presented and discussed: initial expenditure budget includes partial use of ESSER funds for some instruction and operations categories but does not include any major project costs; potential FY22 projects were discussed; tax levy discussion focused on whether to levy a lower FY22 dollar amount vs. levying the same dollar amount as last year: board consensus was to revise the initial mill levy
schedule presented to levy at the same dollar level as FY21.
MOTION to approve preliminary FY22 budgets for revenue at $4,316,430 and expenditures at $4,203,173 was made by Chris Doehler and seconded by Jeana Jorde. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbensyes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes.
MOTION to approve preliminary FY22 mill levies to total $1,282,000 (66.17 mills) as follows: General Fund$1,162,000 (59.97606 mills); Tuition Fund $12,000 (0.61937 mills); Miscellaneous Fund $78,000 (4.02593 mills); Building Fund $30,000 (1.54844 mills) was made by Michelle Gibbens and seconded by Bob Kennedy. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbens-yes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes.
Bids will be obtained for replacement of the white activity bus; Health and Safety Plan will be posted on website as required for ESSER application approval; revised Memorandum of Understanding (MOU) re: SRO program updates the North Star funding amount to $35,000/school year; bus driver training t/b done online; discussed options for ductless
AC/heat pumps for classrooms – local heating contractors w/b contacted for input. New substitute teacher pay rates will be $19.50 per period/hour (for less than a full day); $130/day for first 10 consecutive full days; $140/day for consecutive full days 11-20; 1/183rd of current base salary (per negotiated agreement) for day 21 through end of substitute teaching assignment. New activity bus driver pay rates will be $14.50/hour for driving time; $11/hour for
layover time; $10 prep fee for cleaning/fueling activity vehicle. Reviewed proposals from Hendrickson Electric for fluorescent to LED light retrofit (ballast bypass: entire school/bus barn) or fixture replacement (single classroom and main office); will request third proposal for ballast bypass in single classroom. Pledge of securities information from First State Bank of Cando was presented for approval.
MOTION to approve the June 30, 2021 pledge of securities information from First State Bank of Cando was made by John Peters and seconded by Paul Wagenman. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbensyes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes.
Old Business: Tennis court resurfacing is complete; door rekey project waiting on keys.
New Business: Waiting for NDSBA policy to be written re: allowing distance learning on storm days; bakery products bid presented for approval; program representatives, district depositories, check signing authority, official school newspaper designation and appeals official for free and reduced hot lunch applications presented for approval.
MOTION to accept the FY22 bakery products bid from Pan-O-Gold Baking Co. was made by Chris Doehler andseconded by Bob Kennedy. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbens-yes, Jorde-yes, Kennedyyes, Peters-yes, Wagenman-yes, Jacksen-yes.
MOTION to designate the following Program Representatives was made by Chris Doehler and seconded by Michelle Gibbens: Jeff Hagler – Hot Lunch, Federal Surplus Property, Lake Region Special Education Board, NESC Board, ADA, Title VI (1964 Civil Rights Act), Title IX and Technology Designate. Jessica Gunderson – Title I, Title IIA and IID, Title III, Title IV, Transferability, Elementary Technology Designate, Elementary Section 504, Homeless
Liaison. Nancy Reiser – Power School Coordinator, HS Technology Designate, HS Section 504, Foster Care, Cognia. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbens-yes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes.
MOTION to authorize the Business Manager and the Superintendent to make all deposits and invest money for North Star Public School District #10 at First State Bank, Cando; American Bank Center, Cando; and Ramsey Bank, Cando was made by Jeana Jorde and seconded by Bob Kennedy. MOTION CARRIED on a roll call vote: Doehleryes, Gibbens-yes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes.
MOTION to authorize the Business Manager and the Board President or Vice President to sign all checks for North Star Public School District #10 was made by Bob Kennedy and seconded by Chris Doehler.
MOTION to designate the Towner County Record Herald as the official school publication newspaper was made by Michelle Gibbens and seconded by Paul Wagenman. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbens-yes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes.
MOTION to designate the Board President as Appeals Official for free and reduced hot lunch applications was made by Chris Doehler and seconded by Jeana Jorde. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbensyes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes. Committee assignments and board representative for NESC were reviewed; discussed FY22 board meeting schedule and made date and/or time changes to three scheduled meetings.
MOTION to approve the FY22 school board meeting schedule with the following time and date changes and/or exceptions: July 21, 2021@6:00 PM; August 17, 2021-Tuesday@7:30 AM; October 20, 2021@7:00 AM; March 16, 2022@7:00 AM; June 20, 2022 (election canvass)-Monday@7:30 AM, was made by John Peters and seconded by Bob Kennedy. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbens-yes, Jorde-yes, Kennedyyes, Peters-yes, Wagenman-yes, Jacksen-yes.
Reviewed list of board member terms and areas represented; board approval of advance payments for payroll, utilities and student activities was requested.
MOTION to approve payment prior to board meetings as needed for payroll-related invoices, utilities, and student activities was made by John Peters and seconded by Michelle Gibbens. MOTION CARRIED on a roll call vote: Doehler-yes, Gibbens-yes, Jorde-yes, Kennedy-yes, Peters-yes, Wagenman-yes, Jacksen-yes New 3-year planned service agreement with Johnson Controls at $4,946/year and FY22 NDSBA Policy Services contract were presented for review; Paul Wagenman will attend new member seminar at FY22 NDSBA convention in
October.
Next meeting set for Tuesday, August 17, 2021 at 7:30 AM.
Meeting adjourned at 8:40 pm.