NORTH STAR PUBLIC SCHOOL ANNUAL SCHOOL BOARD MEETING JULY 18, 2018
The School Board of North Star Public School District #10 met for their annual meeting on Wednesday, July 18, 2018 in the North Star School lunchroom. PRESENT: Chris Doehler, Vickie Jacksen, Jeana Jorde, Bob Kennedy, Jay Nicholas, John Peters; Administration: Jeff Hagler, Nancy Reiser, Vicki Held; Business Manager-Cathy Johnson. ABSENT: Brett Thomas VISITORS: None Senior board member Vickie Jacksen, acting as chair pro-tem, called the meeting to order at 6:55 p.m.
Newly elected directors Chris Doehler, Jay Nicholas and Brett Thomas were seated on the board. Oath of office administration was confirmed by Business Manager Cathy Johnson. Chair pro-tem Jacksen called for nominations for Board President. John Peters nominated Vickie Jacksen, with a second by Jay Nicholas; additional nominations were called for and, hearing none, a unanimous ballot was cast. President Jacksen assumed the chair and called for nominations for Vice President. Jay Nicholas nominated John Peters, seconded by Bob Kennedy. Additional nominations were called for and, hearing none, a unanimous ballot was cast. There were no changes to the agenda.
Minutes for the May 17, 2018 and June 18, 2018 board meetings were not available for approval. June 2018 invoices paid, including end of year invoices, were presented for approval.
MOTION made by John Peters, seconded by Bob Kennedy, to approve the payment of the June 2018 bills. MOTION CARRIED (all present voting aye; Thomas-absent). June 2018 monthly and yearend financial reports were reviewed.
MOTION made by Jeana Jorde, seconded by Chris Doehler, to approve the FY 2018 yearend reports. MOTION CARRIED (all present voting aye; Thomas-absent). July 2018 invoices were presented for payment approval. MOTION made by Jay Nicholas, seconded by Jeana Jorde, to approve payment of the July 2018 bills. MOTION CARRIED (all present voting aye; Thomas-absent).
Principals’ and Activities Director Reports: Elementary Principal’s report by Mrs. Held: Fall registration-8/9/18; professional development schedule; preliminary Title I, Title IIA budgets for consolidated application; report on Nat’l Principals’ Conference.
High School Principal’s report by Mrs. Reiser: Fall registration and professional development schedules.
Activities Director report by Mr. Hagler: FY19 catastrophic insurance policy; backboards available from Egeland School gym; three extracurricular coach openings: Assistant VB, Assistant GBB, PWGBB.
Superintendent’s Report by Mr. Hagler: Final 2017/18 budget overview: General Fund deficit spending of $6,900.84 (revenues vs. expenditures); 2018/19 teacher and ancillary staff handbooks/job descriptions available on NS website; renewed ND Small Organized Schools membership; 2018/19 NDSBA membership and policy maintenance contract; vendor list re: student information access; update on football field shelterbelt; Threat Assessment Training workshop 8/10/18 in Rugby (5-person team); online bus training for FY19; discussion of estimates received for music and shop roof replacement: will call for bids in Jan/Feb for summer 2019 project; preliminary 2018/19 revenue and expenditure budgets (w/projected deficit spend of $24,198)and mill levies: due to Towner County Auditor by August 10; new ancillary staff annuity schedule.
MOTION made by Bob Kennedy, seconded by John Peters, to approve increase in FY2018 General Fund expenditures to $3,656,265.93. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
MOTION made by John Peters, seconded by Jay Nicholas, to approve the 2018/19 NDSBA membership and Policy Maintenance contract. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
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MOTION made by Jeana Jorde, seconded by Chris Doehler, to approve list of vendors with access to student information. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Petersyes, Jacksen-yes, (Thomas-absent).
MOTION made by John Peters, seconded by Jay Nicholas, to approve preliminary FY19 budgets for revenue of $3,643,987.15 and expenditures of $3,668,185.39. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
MOTION made by Jay Nicholas, seconded by John Peters, to approve preliminary FY19 mill levies as follows: General Fund – 61.42832 mills ($1,090,000); High School Tuition – 2.53603 mills ($45,000); Miscellaneous Fund – 5.07206 mills ($90,000); Building Fund – 2.14154 mills($38,000). MOTION CARRIED on a roll call vote: Doehleryes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
MOTION made by Bob Kennedy, seconded by John Peters, to approve the new ancillary staff annuity payment schedule with 5-year experience brackets, starting annuity of $1,000 per year, and $250 increment in each 5year bracket. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Petersyes, Jacksen-yes, (Thomas-absent).
Old Business: Verbal sale commitment for Bus #53 at $2,500 (no payment received yet); window and siding installation complete.
New Business:MOTION made by John Peters, seconded by Chris Doehler, to accept the 2018/2019 bakery products bid from Pan-O Gold Baking Co. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Petersyes, Jacksen-yes, (Thomas-absent).
MOTION made by Bob Kennedy, seconded by Jay Nicholas, to accept the 2018/2019 coal bid from Belle Trucking at $54.50 per ton for coal from Wolf Mountain Coal, Inc. and $62.00 per ton plus an applicable fuel surcharge for hauling (total cost: $116.50 per ton plus fuel surcharge).MOTION CARRIED on a roll call vote: Doehler-yes, Jordeyes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
MOTION made by Jay Nicholas, seconded by Jeana Jorde, to designate Program Representatives as follows: Jeff Hagler: Hot Lunch, Federal Surplus Property, Lake Region Special Education Board, NESC Board, ADA, Title IX, Title VI, and Technology Designate. Vicki Held: Title I, Title IIA, Title IID, Title III, REAP/Transferability, Elementary Technology Designate, AdvanED; Elementary Section 504, Homeless Liason. Nancy Reiser: Power School Coordinator, High School Technology Designate, High School Section 504, Foster Care. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
MOTION made by Bob Kennedy, seconded by Chris Doehler, to authorize the Business Manager and the Superintendent to make all deposits and invest money for North Star Public School District #10 at First State Bank, Cando; American Bank Center, Cando; and Ramsey Bank, Cando. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
MOTION made by Jeana Jorde, seconded by Jay Nicholas, to authorize the Business Manager and the Board President or Vice President to sign all checks for North Star Public School District #10. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
MOTION made by Bob Kennedy, seconded by Chris Doehler, to designate the Towner County Record Herald as the Official School Publication Newspaper. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
MOTION made by John Peters, seconded by Bob Kennedy, to designate the Board President as Appeals Official for Free and Reduced Hot Lunch applications. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedyyes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
Assignments for Wellness, Technology, North Star Scholarship Fund, and Buildings & Grounds Committees were reviewed (Dropbox schedule). John Peters was designated as Board representative for NESC. Negotiations Committee: John Peters, Bob Kennedy and Chris Doehler.
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FY19 school board meeting schedule: All meetings held at 7:00 pm on the third Wednesday of the month with the following exceptions: October 17, 2018: 7:00 AM; June 17, 2019 (election canvass): Monday at 7:00 PM; July 17, 2019 (annual meeting): 6:00 PM.
MOTION made by Chris Doehler, seconded by John Peters, to approve the FY19 school board meeting schedule presented. MOTION CARRIED on a roll call vote: Doehler-yes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent). Reviewed list of school board members, terms and represented areas.
MOTION made by Bob Kennedy, seconded by Jay Nicholas, to approve payment as needed for payroll-related invoices, utilities, and student activities, prior to board meetings. MOTION CARRIED on a roll call vote: Doehleryes, Jorde-yes, Kennedy-yes, Nicholas-yes, Peters-yes, Jacksen-yes, (Thomas-absent).
Next meeting set for Wednesday, August 15, 2018 at 7:00 PM. Meeting adjourned at 8:44 p.m.
